7 Ways to Effectively Manage Your Data

As more people continue to work from home, more data is being stored and processed. Whether it’s on your desktop, USB or online, this data needs to be managed. Here at TalenTeam, we have created a list of how you can manage your data more effectively.

1. Deliver Big Insights with Big Data

Having your entire workforce working online results in handling a lot of data, especially in the human resources department. Implementing big data systems such as SuccessFactors Employee Central can help correct and update data all in one place, including:

• holiday calendars
• accrual rules
• country-specific fields
• business rules

With big data, your HR team can easily manage your workforce around the globe on a single platform.

2. Collect Information for a Data Analysis

The more information you have about your customers, the better you can understand their interests, wants and needs. Many different types of data that can be collected:

• Surveys
• Questionnaires
• Administrative Data
• Transactional Data
• Subscription and Registration Data

Managing this type of data can also help add more value to specific business reports to help stakeholders stay aligned with their business objectives.

The SAP SuccessFactors Workforce Analytics platform is a great example of this, as the software can collect and provide concrete and actionable insights on workforce data to drive a variety of business strategies.

3. Set Effective Policies

The last thing you need is another employee rearranging your perfectly organised data. Setting effective policies will help stakeholders understand how the data should be organised when adding new documents and folders to the database.

Creating data security policies (GDPR for example) can also ensure that staff know their responsibilities and roles when handling internal and external data.

4. Interlink Your Data

Whether it’s a Google Doc, management platform, or email, there are many channels which give people access to data. This can lead to many problems because offline and personal documents on your desktop can get out of date. Make sure that all of your internal applications and data sources are interlinked with each other to avoid these issues.

5. Consider who has access to specific data

Not everyone needs access to all office data. Staff should be assigned to documents and folders that relate to their roles for management and security purposes. Creating these levels of access will help make the overall management of data much easier.

6. Backup Your Data

Although technology has advanced rapidly over the years, a power cut, server error, or simple mistake from an employee could lose all of your hard-earned data. Having a data backup and a recovery plan is essential to avoid this from happening.

7. Invest in Database Software

The best way to manage your data is to integrate it into database software. Many platforms that can help support your data management requirements, such as SAP SuccessFactors.

This suite of advanced tools can help support a variety of needs including:

• Manage core human resources and payroll.
• Enable collaborative learning across the whole business.
• Develop employee skills with personalised training.
• Measure employee contributions to align your business goals.
• Find and recruit the talent that best fits with your business culture.
• Various onboarding processes.
• Leverage data and HR analytics quickly and easily to help you make important business decisions about employees, from hiring and diversity to performance and turnover.

Would you like to know more about how SuccessFactors can help support your organisation?

Whether you want to recruit, train, manage or enhance your employee experience, we have a solution to help. Contact us today on +44 (0)20 3371 9523 or email info@talenteam.com to find out more.