What is a Cloud Based HR System Software?
by Sandeep Nahata
There’s a good chance you’ve heard the term Cloud being thrown around, and you may even have a good idea of what it is.
But what is the cloud in terms of human resource management system?
What exactly is cloud-based HR and is it any good?
With human resource management more vital than ever to the success of a business, it’s critical that HR Operations are efficiently and effectively as it can be.
What is a Cloud System Software?
Just in case you’re not familiar, it helps to understand what the cloud software is to get started. A cloud software is simply a system that is hosted on the servers of the system provider and can be accessed by you and other customers on any device, wherever you are. Unlike traditional software or on-premise systems, which need to be installed on a device to be accessed, a cloud system is your one-stop shop for everything that system has to offer. Instead of expensive software costs as computer infrastructure and maintenance, you can pay monthly or annually for the service.
It’s no surprise that cloud technology as rapidly taken over thanks to significant benefits to businesses and consumers alike.
- Flexible – access data anytime, anyplace.
- Save money – monthly or annual subscription rather than costly software system.
- Save time – everything in one place, no need for clunky disparate software.
- Better functionality – uses the latest technology to offer more advanced features.
- Better insights – access all your data in one place for better insights.
- Security – completely control over user accessibilities and secure all your data in once place.
What is cloud-based HR software?
So, what is cloud-based HR specifically? A cloud HR system unifies data for a centralised platform that offers better, quicker and easier HR management.
You can find cloud-based human resource management system software that offer specific HR functionality, such as payroll systems or recruitment systems, but by far the best choice is a cloud-based HR system that handles all aspects of HR. These systems allow you to manage everything from payroll to training all in one place to help you save time and energy.
Modern HR demands are growing rapidly as the workforce as well as external factors such as legal requirements continue to change frequently. There is also mounting pressure from top management on HR operations as significant cost wastage is attributed to human resource including absenteeism and skills gaps. Today, many businesses are prioritising HR to drive significant cost savings and success. As the single biggest driving force of the entire organisation, employees need to be carefully and efficiently managed to get the best possible results. There’s where comprehensive cloud-based HR systems like SAP Success Factors come in.
What to expect from a cloud-based HR system
The SAP Success Factors Suite is one of the most comprehensive cloud-based systems out there and is a good example of what you could and should expect from an HRMS. The suite includes systems like SAP Success Factors Onboarding and SAP Success Factors Payroll to meet all the needs of even the most demanding HR departments.
With a cloud-based system like SAP SuccessFactors, you could see the following benefits to your department, your employees and the business.
HR Operations
With a complete cloud-based HRMS there’s no need to look at multiple disparate systems or be constrained to your desk. By unifying all your data and operations you can streamline human resource management to be quick and easy.
You’ll also gain superior functionality to traditional software that can inspire strategies and processes that work better for everyone. Waste less time and save money with HRM that just makes sense. Employee experiences
From onboarding to succession, cloud-based systems mean Human Resources can leverage insights to make better decisions about employee experiences and can more efficiently deliver those experiences.
- Refine your recruitment process and learn from previous mistakes or successes to make sure you’re getting the best talent every time.
- Overhaul your training process and give employees remote access to videos, files and all the training material they need to perform their best from day one.
- Give employees access to blogs, self-service portals, chats and workplace social networks for superior collaboration.
- Identify your best performing employees and reward them accordingly to establish a compensation system designed to drive further performance.
- Identify skills gaps and fill open positions as quickly as possible, using integrated online applications to recruit internally.
Support employees in their succession roles with guidance and give them tools to help others by creating training materials, videos, ideas and other content.
Engaging your employees and developing these types of experiences makes for a happier and more productive workforce, and that can only be good news for your business.
Your workforce can’t work more efficiently and perform better if you don’t give them the tools to do so. Business decisions
Unlike disparate systems, a cloud-based HMRS like SAP Success Factors unlocks all your data and lets you access it in one place for better insight. Take both holistic and in-depth views of employee performance and identify trends for problems and opportunities across all your HR operations. From employee performance to department performance, you can ensure everything is aligned with and on track to achieve overall business goals. This can also help identity costs drains and better manage costs.
Future growth
Today’s businesses need to stay agile, but the nature of growth makes this hard, often resulting in clunky, disparate operations. A cloud-based system means everything can grow with the demands of your business and even operates on a global scale while serving local needs. Complete flexibility means employees and top management can access all the data they need anywhere, any time and on any device.
Best HR System
If you are the head of a small business or large, consider that SAP SuccessFactors because its modules such as: Employee Central, Recruitment, Onboarding, Learning and others is the step forward that your company needs to do to compete in the market with the digitalization of internal work processes.
As best cloud based Human Resources software SAP SuccessFactors is reviewed among the best HR System by the CapTerra website.