Are you interested in learning about our experience with the solution developed to automate the Job Requisition Approval Process in SAP SuccessFactors Recruiting Management? In this blog, we will delve into the challenges you may encounter in the approval process, the importance of automation, and how the solution can be tailored to your specific criteria. By implementing this solution, you can reduce the overall time for approval and expedite the hiring of potential candidates. Join us as we explore the benefits of this automation solution!

This blog post is designed specifically for customers using SAP SuccessFactors Recruiting Management (RCM), recruiters, HR admins, and consultants who engage in the talent acquisition process.

Standard Process

Currently, in the Job Requisition approval process, several approvers are assigned to validate the requisition details for a job vacancy and provide their consent or approval before passing it to the next approver. These approvers follow a sequential route map, forming the Job Requisition approval route. However, this standard process can be time-consuming, impacting the organization's ability to efficiently recruit candidates.

Job Requisition Template – Standard Job Requisition
Form Route Map Template – Standard Job Requisition O_GM_R
Route Step 1 (User Role O) – Originator (Job Requisition Creator)
Route Step 2 (User Role Custom GM) – Hiring Manager’s Manager
Route Step 3 (User Role R) – Recruiter
Route Step X (User Role Modifier U) – * New Approver added via Modifier Step.

* Cases where Modifier Step can be added
a. Originator holding Job Requisition currently, can add Modifier after Step 1 or
b. The hiring Manager’s Manager holding Job requisitions currently can add a Modifier after Step 2 or
c. The recruiter holding Job Requisition currently, can add a Modifier after Step 3.

Standard Process-Cases where Modifier Step can be added- Blog - TalenTeam

Limitations in the Standard Job Requisition Approval Process

The existing Job Requisition Approval Process faces certain limitations. For instance, if an approver at a specific route step delays approval for an extended period, there is no time binding or limitation on how long an approver can keep the Job Requisition pending. This lack of time constraints can cause significant delays in the overall hiring process.

For example:

Limitations in the Standard Job Requisition Approval Process- Blog - TalenTeam

Problem Statement

Due to the manual nature of the approval process, delays may occur at specific steps or with multiple approvers, leading to prolonged hiring timelines. Recognizing this issue, organizations are seeking ways to automate the approval process for Job Requisition Route Maps.

The Solution:

TalenTeam have developed a solution specifically for you to address this challenge. With our solution, you can automate the approval process by granting the system the ability to approve job requisitions on behalf of designated Approver if they have been holding the requisition for a predetermined number of working days. You have the flexibility to configure and customize the monitoring duration as part of the solution, ensuring it aligns perfectly with your needs. This automation will streamline your approval process and help expedite hiring decisions.

Problem Statement

Due to the manual nature of the approval process, delays may occur at specific steps or with multiple approvers, leading to prolonged hiring timelines. Recognizing this issue, organizations are seeking ways to automate the approval process for Job Requisition Route Maps.

The Solution:

TalenTeam have developed a solution specifically for you to address this challenge. With our solution, you can automate the approval process by granting the system the ability to approve job requisitions on behalf of designated Approver if they have been holding the requisition for a predetermined number of working days. You have the flexibility to configure and customize the monitoring duration as part of the solution, ensuring it aligns perfectly with your needs. This automation will streamline your approval process and help expedite hiring decisions.

Key Benefits of the Solution: Our solution offers several key benefits, including:

1

Plug & Play:

Quick deployment and implementation

2

Universal:

Applicable to any Job Requisition Template

3

Flexible:

Easy enablement for future Job Requisition Templates

4

Auto Adaptation:

Dynamic handling of ownership changes or additional modifier steps

5

Alert Mechanism:

Detailed reports on Job Requisitions, Steps, Owners, Errors, and Time

6

Automated Design:

No manual intervention required

7

Easy Configuration and Management

8

Configurable Parameter:

Ability to exclude specific steps from auto-approval

9

Auto Retry Mechanism:

Attempts auto-approval for a step that previously failed due to data issues

10

Public Holidays and Weekends Exclusion:

Calculation of required working days for auto-approval excludes non-working days

Pre-requisites

To implement this solution, you will need the following systems:

SAP Cloud Integration
SAP SuccessFactors Recruiting Management (RCM)

For more information and a demo of the solution, please reach out to our team at info@talenteam.com or contact us. We are here to assist you in streamlining your Job Requisition Approval Process and enhancing your talent acquisition efforts.

Stay tuned for our upcoming blog posts as we dive deeper into the world of HR automation and optimization.

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