How to speed up onboarding with SuccessFactors
Onboarding is often one of the most misunderstood and therefore underutilised part of the employee life cycle . Taking on new hires both from outside and within the company often requires endless paperwork as well as a wide range of stakeholders. The process can quickly suck up resources and become disorganised, with focus on trying to meet compliance needs and simply getting the employee through the door to try and speed up onboarding. Fortunately, there is a way to streamline the onboarding process and improve efficiency all while helping new hires reach full productivity faster than ever.
The two speeds of onboarding
SuccessFactors Onboarding as been designed to tackle the two sides of the onboarding process, both of which typically become bogged down with disorganisation. These two sides are the behind-the-scenes processes managed and carried out by the HR team, and the initial training and development of the employee to help them take on the role successfully.
At the heart of SuccessFactors is its cloud capabilities designed to give HR professionals, line managers and employees access to the solution from any device and at any time. This 360-degree accessibility immediately speeds up many of the onboarding processes and provides relevant information to carry out tasks successfully at any time. Flexible cloud capability then provides complete access to speedy onboarding features.
Onboarding for HR professionals
With SuccessFactors, compliance and paperwork has never been quicker or easier. HR teams can refine and automate processes to reduce manual intervention on their part as well as assign roles and responsibilities to help stakeholders carry out their individual tasks efficiently. Significantly reduce the time wasted trying to contact relevant parties and complete critical tasks in the run up to and during the onboarding process.
Flexible cloud capability means you can also go completely paperless with your onboarding process with built-in electronic forms that can be filled out on any device and from any location. Choose from a range of standard pre-programmed forms that have been tailored for key countries or create your own forms configured to specific country or company needs and access at any time. By connecting SuccessFactors to DocuSign, you can then speed up the time it takes to get forms signed off by new hires or relevant stakeholders and meet compliance needs with e-signatures.
Intuitive dashboards with step-by-step wizards walk hiring managers through the process of preparing new hires and make using Onboarding features quick and easy. Automated alerts help HR professionals stay on track and complete tasks on time as well as prompt other stakeholders to carry out their own responsibilities quickly. This also means training your HR team and relevant parties to use your new SuccessFactors solution is quick and easy so you can get up and running with an experienced SuccessFactors vendor in no time at all.
Onboarding for employees
A speedy onboarding process is just as important, if not more so, for your employees. The faster a new hire is fully trained and comfortable within a new role, the faster your business meets productivity goals, making onboarding essential to overall business success.
A poor onboarding process can cause uncertainty and doubt for your employees, negatively impacting an already lengthy process or even pushing them to look for another job entirely. SuccessFactors looks to solve these problems and speed up onboarding with a range of smart features.
A pre-boarding welcome
What better way to speed up onboarding than by starting before day one? The pre-boarding homepage gives employees critical information about their first day by showing them an itinerary, telling them where to go, a list of what they might need to bring and highlighting key people so they can hit the ground running. The welcome portal gives then them access to important information and links such as company documents and other resources that you can assign on an employee by employee basis.
The onboarding tour
Engage new hires throughout the onboarding process with a tailored onboarding tour. Plan out the process so the dynamic homepage can prompt new hires and highlight their next steps at every stage whether its paperwork that needs to be filled out or line manager introductions.
Match and connect new employees with mentors and peers thanks to SAP Jam. New hires can start to build their informal and formal social networks right from the outset to make them feel at home and connect them to the best people to guide them to success. Internal networks improve social collaboration between mentors and mentees as well as between work groups for fast paced productivity.
Speed up learning and development
Integrating onboarding with SuccessFactors Goals & Development modules allows you to integrate learning and development plans into the onboarding process to align with learning and goal setting. Provide checklists, goal plans, learning plans and more for new hires to be more productive quickly. Encourage new hires to complete courses as well as to become involved in their own learning and onboarding process so they can set their eyes on that promotion right from day one.
Fast paced problem solving
Once you’re up and running with your streamlined onboarding process you can also use SuccessFactors to get a complete overview of employees’ progression as well as detailed reporting so you can make better decisions faster. Quickly identify bottlenecks and other problems to help you find solutions and refine your onboarding process for success.
Ready to reinvent your onboarding process with SuccessFactors? Contact us today to book a demo and find out how we could help you get up and running quickly so you can start welcoming new hires the right way right away.