The benefits of a Cloud Based HRMS
Companies have known for years the benefits of the investing in a high performing HR management system, but today’s challenge is understanding the benefits of a cloud based HRMS. Expensive and clunky on premise solutions have been replaced by more flexible software solutions, but today it’s really all about the cloud.
Of course if you’re one of the many HR teams that worked tirelessly to eventually persuade your company to move from on-premise to invest in software, you’re probably not exactly jumping at the chance to do it all over again. If you’ve been putting it off and haven’t even considered the benefits of cloud, or if you just need a refresher to motivate you to start making the business case now, then take a look at these benefits of cloud HRMS.
Whether you’re already global or not, most companies agree that global operation is essential to growth and success. Global markets give you access to the best talent from all over the world so you have an even better chance of finding and building the workforce your company needs to grow.
If you’re not currently operating in different global markets then a cloud HRIS could be the key to getting there without sacrificing on local ease and efficiency. If you are currently global then you’re already beyond the point of cloud necessity. Only with cloud capabilities can you manage individual local HR needs from one place with ease including creating and managing location specific forms and data while still accessing company-wide analytics.
Whether you’re a global company or not a cloud based system allows you to more easily manage everything from one place. You can even access and operate from across multiple devices from any location for management on the move.
Consistency is key for business and HR operations, especially when you’re delivering a superior employee experience with a world class solution. It’s also vital for comparing performance in analytics and accurate decision making. Of course, ensuring the amazing experience your employees receive is consistent across the entire company is no easy task.
With a cloud-based HRMS you can keep things consistent yet still compliant wherever you are. Standardise forms yet still adapt them for specific locations to ensure you’re always compliant and use the same processes and metrics everywhere to eliminate confusion and accurately compare performance to make decisions.
For every business, time really is money so streamlining processes and optimising efficiency often means less money and more profit. With far superior flexibility and agility, cloud-based systems are by far the easiest and best way to standardise and automate workflows.
Easy access to the cloud also means significantly less time wasted on admin tasks, especially when there are several stakeholders from various locations involved in signing off a single process. For example, have line managers and board directors from across the world log in to Docusign and online forms to sign off on a new candidate and accelerate the hiring process.
Flexibility and agility
We’ve already touched on how much more flexible and agile a cloud based HRIS is, but what does this mean for your business? Because your cloud based system simply shrinks or expand to suit your needs, you can grow or scale back without overpaying for a system with more functionality than you need or splashing out on complex and clunky extensions. With SuccessFactors in particular it’s easy to add more modules to suit your changing business needs or refine them back down to the essentials.
Cloud HR systems typically integrate much better than on-premise or software solutions so they can fit your already existing set-up or adapt and grow as you need in the future. This of course comes down to the solution you opt for, but as an example SuccessFactors integrates seamlessly with SalesForce and Docusign to bring you superior analytics, streamlined workflows, superior performance and overall simplicity.
The great news is it’s not just your business that benefits from cloud solutions. In fact, your employees get all the same advantages as your HR team. Deliver personalised yet accurate and up to date information to your employees that they can access from any device and location to suit them.
Updates and security
Keeping your technology updated is vital for both security and performance purposes. With cloud software updates are easy and automatic so you can be sure you not only have the latest security patches but you’re also using the best performing and latest software around. Because of these benefits, you’ll probably find most cloud HR providers are much better at innovation and take great efforts to continue to create new features and functionality for their customers.
A lot of people like to shout about this benefit first, and for good reason. We’ve put it last because the fact is any HRMS you choose should be the one that works for your business and sometimes perfection costs a bit more. Our advice is to always be honest about what you want from a new HR solution and what you realistically need to make your HR initiatives and your business successful, and to consider the cost in line with this. Ultimately your solution will make any cost back many times over if its the right fit and is being utilised to its full potential.
That being said, a cloud HRIS will cost you significantly less than other software and definitely less than on-premise solutions. There are absolutely no pricey up front hardware or software costs, just your monthly or annual subscription which you can scale up and down to suit your needs as we’ve said. While it seems impossible to believe, a far superior cloud solution is much more affordable than an older and far inferior system.